Optegra has an exciting new opportunity for a personal assistant / team assistant to join our head office in North London. This is a great opportunity to join a growing and developing business and benefit from our fantastic fully funded training programs.

Company Overview

Optegra is a world leader in specialist eye care, we take pride in knowing our patients are at the heart of all we do and can live better lives because of the treatments we provide.
There has never been a better time to join Optegra, as a provider of specialist eye care. Find out what it’s like to work at Optegra by watching the following video: https://www.youtube.com/watch?v=Q2-QblLUYzM

Benefits

Some of the benefits of working for us include, but are by no means limited to:

• Generous salary which is reviewed annually. This role pays up to £40,000 dependent on experience
• 10% discretionary bonus (Depending on company performance)
• Generous matched pension contributions
• 33 days annual leave inclusive of bank holidays
• SMART working schemes – because we believe in work life balance
• Funded training and development – because we believe in our people
• Discounts on retails, social activities, etc.
• Free laser eye treatment for you and 20% discount for friends and family
• Private Healthcare, 24/7 GP appointments, free Physio and counselling for your wellbeing

The Role

To provide proactive, professional PA support to the UK Managing Director and members of the UK Leadership Team (UKLT) by ensuring all meetings, travel arrangements and bookings are managed effectively and efficiently. To work alongside the Group Executive Assistant on a daily basis on the proactive management of workload; ensuring all working relationships are well managed and receive the highest level of attention and support. The job holder will be required to provide office management of the administrative office in Colindale and will work across all functions of the business; providing information and responding on behalf of the UKLT members. This role would be split between two london sites. 2 days in North London and 2 days in Central London as well as 1 day working from home.
 

What You’ll Need

PA and Secretarial

• Day to day diary management; liaising with internal and external meeting arrangements and making decisions on priority
• Preparing draft documents for review, using MS Office
• Travel arrangements, travel and hotel bookings and ensuring proactive arrangements are made to ensure best use of time and money
• Administration in relation to travel and expenses where required
• First line response for all incoming mail to the UK MD/UKLT members
• Preparing draft responses for patient compliments and complaints sent directly to UK MD
• Liaising with wider stakeholders to prepare agenda’s, supporting packs, taking minutes and distributing minutes for internal meetings
• Supporting members of the UKLT on projects
• General event planning for the UKLT team including Christmas parties etc

Office Management

• First port of call for all office queries/issues for the Colindale office
• Monitor post and deliveries to the office, scanning and sending on to recipients
• Liaison with Facilities Manager & maintenance contractors attending site
• Monitoring hot desks, ensuring equipment is in place and liaising with IT as required
• Route all physical post to the correct department
• Hospitality – reception, refreshments for meetings/visitors, catering, kitchen. Arrange & provide lunches/refreshments where needed
• Running of the office: looking after boardroom bookings, stationery orders, photocopiers/printers, cleaner management
• Meeting room management
• Support for key meetings being held in the Central London office where required
• Any other ad hoc tasks as reasonably required within the scope of the role

If this sounds like you, please get in touch with us by applying for the role.

You’ll see and feel the Optegra difference when you walk through the door – and you’ll have every opportunity to really make a difference. Take a look at our history and vision by clicking the following link: https://www.optegra.com/optegra-story/

Optegra is proud to be an inclusive business where you can enjoy the career you want, without changing the person you are. We’re welcoming to all, working together as a supportive team, respecting the uniqueness of every individual we work with.

Closing date:  Please get your application to us as soon as possible.  We may close this vacancy once we have received sufficient applications.